Job Details

Description

The General Council on Finance and Administration of The United Methodist Church is currently seeking a Travel and Meeting Planner. This position is responsible for providing administrative support for day-to-day operations including the management of complex and confidential schedules, meetings and travel arrangements and other expenditure reporting. Supports the Chief Relationship Officer by assisting with GCFA’s global meetings portfolio and events. Responsible for coordinating and planning events from conception, invites, planning and execution

Essential Functions

• Schedule internal and external meetings (calls, conference calls and videoconferences) and in-person meetings, including reminders and updating relevant materials. Track specific updates for reporting, prepare quarterly reports, and track action items. Make travel arrangements and process and track expense reports and corporate card expenses.
• Provide administrative support for in the form of creating background materials for meetings, preparing on-site presentations for meetings, assist with on-site logistics, take minutes during meetings and track action items. Manage committee orientation materials. Website registration support, reporting and clean-up.  Duties include changes to the website, reports needed by the stakeholders, and clean-up of data. This also includes travel arrival and departure lists for events/meetings.
• Reserve accommodations with negotiated hotel vendors. Reconcile vendor billing for payment.
• Handle onsite logistical support as needed, to include room blocking, catering setup, AV set up, meeting room set up and other needs as required. Arrange air travel and ground transportation to event as needed. 
• Assist department with office management, ordering supplies, coordinate departmental activities and other duties to ensure a smooth departmental operation.
• Other duties and special projects as assigned. 

Qualifications:

• Bachelor’s Degree required.
• Certified Meeting Professional (CMP) designation required.
• Training in hospitality, events management, meeting professional training, registration software training, etc. is preferred.
• 1 to 3 years of related work experience in Meeting Planning, Hotel Banquet/Catering is required.  
• Domestic and international travel and visa experience a plus.
• Meeting Planning, Hotel Banquet/ Catering experience preferred.
• Computer proficiency in Microsoft office suite. 
• Experience with etouches/Concur a plus.

Benefits:

Benefits for this position include, but are not limited to:

• Medical, Dental, and Vision coverage
• Employer paid basic life insurance
• Employer paid short and long term disability
• 22 Vacation days per year
• 12 Sick/Personal days per year
• 11 Holidays

NO STAFFING AGENCIES OR RECRUITMENT FIRMS

Travel Required

Yes. 30% travel is required.